Property Management

The Asset Module is located on the Financial Services Platform of EIS.

• Log into myfs
• Choose "Campus Self Service,"
• Choose "Asset Management."

How to update the location, custodian, or condition of an asset using the EIS Asset Module:

1. Log into the FS platform of EIS
2. Choose "Campus Self Service"
3. Choose "Asset Management"
4. Locate desired asset by tag number/department/emplid/etc.
5. Choose "Update an Asset
6. Change the "Effective Date" to the current date in the Custodian and Location Changes Boxes.
7. Update as desired. You can update the condition, custodian, location, and comments.
8. Choose "Save."

How to obtain a list of all assets under a DeptID using the EIS Asset Module:

1. Log into the FS platform of EIS
2. Using the left side menu, click on "Reporting Tools"
3. Using the left side menu, click on "Query"
4. Using the left side menu, click on "Query Viewer"
5. On the Query Viewer screen, it should read "Search by "Query Name" begins with...; Enter "Assetusers4" and click the yellow search button.
6. When the query appears, click on the blue "Excel" hyperlink located to the far right of the query name. A new browser window should open. If you are unable to see it, consult your departmental computer support to adjust popup blocker settings.
7. At the top of the new window, you are prompted to enter your 5 digit DeptID in the box labeled "Dept." Click "View Results."
8. A dialog box appears asking if you'd like to save or open the Excel file. 

 How to mark an asset as "offsite" using the EIS Asset Module:

1. Log into the FS platform of EIS
2. Choose "Campus Self Service"
3. Choose "Asset Management"
4. Choose "Find an Asset"
5. Locate desired asset by tag number/department/emplid/etc.
6. Choose "Update an Asset
7. Change the "Effective Date" to the current date in the Custodian and Location Changes Boxes.
8. Mark the "This asset is offsite" box in the "Custodian Changes" section of the record.
9. Make a comment in the "Comments" text box indicating the reason for the offsite designation.
10. Choose "Save."